ARMY SAILING PRIVACY POLICY

The Army Sailing Association Data Controller is the Army Sports Control Board (ASCB).  The ASCB Data Protection Manager (DPM) address is:

Data Protection Manager

Army Sports Control Board

Mackenzie Building

Fox Lines

Queens Avenue

Aldershot

GU11 2LB

This privacy policy sets out how Army Sailing uses and protects any information that you give when you use the Army Sailing website and register for events.

Army Sailing is committed to ensuring that your privacy is protected. You may be required to provide certain information by which you can be identified when using this website or when registering for events, when this is necessary you can be assured that it will only be used in accordance with this privacy statement.  Failure to provide this information will result in individuals being unable to enter Army Sailing Association run events.

What we collect

We may collect the following information:

  • Number, rank, name and job title and Date of Birth, telephone numbers
  • contact information including email address
  • Bank Details
  • Home address

Our lawful basis for processing your personal data is legitimate interests as we require this information to ensure the smooth running of events and in particular for the following reason:

Members – Personal details including bank details will be held as long as an individual is a member of the Army Sailing Association.  Once an individual is no longer a member their information will be removed from the database.   The members administrator will conduct a review of the membership database within 30 days of the annual renewal date.

Competitors – In order to ensure we enter individuals into the correct category of competition and to ensure that the Secretary and Team Managers can contact athletes with regards to competition entry and to keep athletes updated with information for competition administration.

Corps Secretaries/Team Managers – These individuals are the conduits to all competitors at both Army/Corps level and Grassroots.  Details held are only those required to allow contact no personal addresses will be held and unless requested e-mail addresses will normally be work e-mail addresses.

What we do with the information we gather

We require this information to run events and in particular for the following reasons:

  • Record keeping.
  • Throughout the season we will periodically send emails about competitions and events which are run by Army Sailing that you and your unit can enter, using the email address which you have provided.

How long do we retain this information

With the exception of the membership data and results this information will be held for 12 months at the 12 month point it will be destroyed.  The results obtained from events will be held in perpetuity as an historical record of the events.  Membership data will be reviewed every 12 months and anyone who does not renew their membership will have their personal data destroyed.

Certain information collected will be annoymised and retained to assist the Team managers with future delivery of the sport.  At no stage will your DOB, email, addresses and telephone numbers be kept beyond the prescribed 12 months with the exception of Corps Secretaries and Team managers whose details will be held for the period they hold that appt and then destroyed on change of secretary/Team manager.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online and in paper format.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

Army Sailing will never sell your personal information to third parties.  Your personal information will never be distributed to third parties unless Army Sailing are required by law to do so. With your prior consent Army Sailing may use your personal information to send you promotional information about third parties which we think you may find interesting.

You may request details of personal information which we hold about you under the Data Protection Act 1998.  If you would like a copy of the information held on you write to:

Secretary Army Sailing

Army Sports Control Board

Mackenzie Building

Fox Lines

Queens Avenue

Aldershot

GU11 2LB

You have the right to rectification, erasure, restriction and objection. If you believe that any information we are holding on you is incorrect or incomplete or you wish it to be erased write to or email Army Sailing at the above address. We will promptly take any corrective action required. If you wish to complain you have the right to lodge a complaint with the Information Commissioner’s Office (see link below).

https://ico.org.uk/for-the-public/